7 Benefits of Using a Managed Print Service

7 Benefits of Using a Managed Print Service

Here we list 7 Benefits of Using a Managed Print Service. The majority of Small and Medium Businesses (SMBs) are searching for methods to increase efficiency and reduce expenses. Examining their document management practices more closely is a smart place to start.

Managed Print Services: 7 Advantages

1) Time-saving and increased effectiveness.
2) Reduce expenses and save money.
3) Boost the productivity of your business.
4) Invest less in capital projects, and increase cash flow.
5) lessen your impact on the environment.
6) Be more agile.
7) Improve your information security.

Managing your printing equipment, inclusive of scanners, fax machines, and copiers, is feasible with managed print services, which managed print provider companies like us offer. They help businesses increase their efficiency, productivity, and information security by typically keeping track of consumption, changing out consumables, and taking care of printing requirements. The features of managed print services vary depending on the provider, but they can provide many of the following advantages to businesses of all sizes. Below we explore further details on the top 7 advantages of a managed print service:

1) Time-saving and increased effectiveness:
The amount of time your personnel spend on printer-associated responsibilities can be frustrating. The procedure of printing, scanning, copying or faxing files on antique hardware or poorly configured software is just the start. There is likewise the time spent solving device malfunctions and changing ink cartridges and toners to keep in mind too. A Managed Print Service should discover such issues and consist of plans to lessen the hidden waste of personnel time incurred on print-associated responsibilities. This frees up personnel time to focus on different workloads and strategic initiatives, in preference to daily maintenance tasks.

2) Reduce expenses and save money:
An ad-hoc approach to your organization’s print setup can cause inefficiencies in some areas. First and foremost, there are upkeep costs. Maintaining individual print devices separately is dearer than having an automated, cloud-primarily based machine for doing this scale. Managed Print Services very regularly join all devices to at least one tracking machine to make certain just-in-time transport of substitute toners and repairs. It additionally reduces the fee related to stockpiling unused inventory.
A thorough print audit and evaluation also can discover methods to consolidate your print hardware. After all, having too many devices scattered round your organisation will cost extra to maintain and use up both additional space and electricity. A managed print professional has the capacity to calculate the proper costs of an ad-hoc approach and discover methods to make savings.

3) Boost the productivity of your business:
The printing needs and expectations of various departments inside a company can vary. After an preliminary evaluation of an company’s present day and future expectations, the Managed Print Provider will advocate a tailor-made programme for those departments. This would possibly consist of printing from mobile devices or off-site, for example, or the need to print special types of document sizes and formats which you use regularly. Another plus factor comes in the form of frequent hardware upgrades, supplying you with access to cutting edge technology when it’s released.

4) Invest less in Capital projects, and increase cash flow:
The cost of purchasing a single device or an entire fleet can be daunting, but Managed Print Services offer flexible payment options. Pay-per-page print models with leased hardware are perfect for companies who baulk at the idea of a huge one-off bill for hardware every five to ten years. According to Computing Magazine, over half of IT Managers surveyed already pay-per-page for their Managed Print Service. Plus, you can enjoy real-time usage dashboards and forecasting tools for your network of devices. This leaves you in a much better position to manage your cash flow.

5) lessen your impact on the environment:
Reducing the amount of paper, energy and consumables you use is all part of being a responsible corporate citizen. With a monitoring system in place as part of your Managed Print package, you should be able to identify and track levels of print usage. That way, you’ll in a better position to intervene and reduce your business's environmental footprint. And once you’ve done so, you can then show the results of your paper, energy and consumables reduction efforts to your stakeholders.

6) Be more agile:
The most successful organisations look to continuously improve their processes to stay ahead and build a competitive edge.

7) Improve your information security:
According to a group of IT Managers surveyed by Computing for Brother UK, 28% are looking to introduce secure printing technology or further enhance their print security. That’s no surprise, given the ever-present risk of intellectual property theft and information security breaches. So how does an Managed Print Service help mitigate those threats?
-An organisation-wide print assessment which comes with a Managed Print Service can identify print and IP security risks your organisation faces. The subsequent MPS program should help mitigate those risks with a tailored print security plan. This might include recommending printer sign-in procedures to minimise documents being stolen from output trays. It could involve waste disposal and document management facilities. It could also include installing multifunctional printers with automatic hard drive wiping functionality, and network-level solutions to reduce the risk of information being retrieved by hackers.
- And, almost by default, having just one print provider implementing a Managed Print Service reduces the number of people from outside your organisation having access to your networked devices. This common security threat cannot be underestimated. But be warned – not all Managed Print providers are the same when it comes to their ability to combat information security threats. Information security requires ongoing audits, improvements and vigilance and a below-par provider is unlikely to offer this.

Please Contact us about our Konica Minolta and Brother Managed Print services

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Created: 03/09/2022
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