Microsoft Teams: More than just video conferencing

Microsoft Teams: More than just video conferencing

There are plenty of options available for video conferencing at the moment, which has been extremely useful with many people working from home in the current environment. Skype, Zoom and Microsoft Teams are some of the big names available - but did you know that Teams can also do much more than just video conferencing?

Many of us at the IT Alliance like to use it for all of our Microsoft apps and workflows. Meaning it’s the tech equivalent of a swiss army knife which can switch between different bits of kit at a moment's notice. If you currently have multiple apps, workflows, inboxes and files all over the place… then Teams might just be the all-in-one solution you’re looking for.

Internal Communication


If you are constantly trying to keep up with your inbox and struggle to find that important email, then you are certainly not alone. Many businesses are now using tools like Slack for internal comms which can drastically reduce email clutter, did you know that Teams has a similar function? It’s a quick way to communicate with your internal team or give them a call - some of us have gone so far we’ve eliminated internal emails altogether!

File Storage and Structure


Having multiple locations for files, unorganised file structures, different file versions and not being able to find something is certainly not uncommon. Using Teams allows you to directly integrate with Microsoft’s file hosting service, OneDrive and have all of your files in one place, and also makes file sharing easy with external customers or suppliers.

Department Groups


Everyone has access to what they need in Microsoft Teams by setting your team and only having access to what’s important for you - split these up by department or otherwise as suits you. Then you can interact with your colleagues however you need to based upon the large array of apps and workflows available. For example, you might want to hop on a quick call with a member of the admin team, share some private documents with management or your marketing team might want to set up a quiz to share with your customers.

One-Stop-Shop


If that wasn’t enough, you can also use the Teams to book your meetings, keep track of them in the calendar, run live webinars to 10,000 people and integrate CRM and customer ticketing apps. Basically it can be used as your one-stop-shop to replace the multiple different apps you are currently using, with multiple logins and varying integration capabilities.


If you feel disorganised, have files here there and everywhere and want to centralise it all to keep them in one place securely in the cloud - then Microsoft Teams might be the answer for you. It will help you centralise your files, communications, email addresses (across multiple domain names) to become more organised.

If you’re not sure where to start, then get in touch with us or someone from the IT Alliance who will be happy to help you get set up!

ITA Members
Bay of Islands Computers - Northland
CT Business Solutions - Hamilton
Technology Partners - Tauranga
Vision Lab - Te Puke
BlackSANZ - New Plymouth
Ohnyx IT - Masterton
GTB - Kapiti, Wellington
IT Centre - Wanaka
Voicecom - Invercargill


This blog article was written by our ITA colleague - Andrew Fergus - Bay of Islands Computers - 3rd July 2020



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